The University of Delaware is participating in the Microsoft Office 365 for Education program which allows students and employees to download Microsoft Office at no charge. Installation for Windows and Mac OS X Computers. An employee’s Office license will automatically deactivate when that employee leaves the University. Sep 29, 2015 If you have Office 365 for Business, chances are you can take advantage of the benefit of installing Office applications on up to five different computers. For example, you might want to install Office 2016 on a PC you use at work, a laptop you use while traveling, and a Mac you use at home.
Microsoft Office 365 Mac Shared Subscription Activator
Purpose: Allows all users on the same computer to share the same Office 365 Subscription
Usage: O365SharedActivator [--jamf] [--master] [--serialize] [--deactivate] [--user:<username>]
Example:
O365SharedActivator --master (Sets the current users subscription as the master license for this computer)Example: O365SharedActivator --serialize (Allows the logged-on user to consume the master license)Example: O365SharedActivator --deactivate (Removes the master license from this computer)
Compatible when running as a login script under Jamf Pro -->
Copy the script to /Library/Application Support/Microsoft/ Use /Library/Application Support/Microsoft/O365SharedActivator --serialize --user:$3 in the login script
Sign out now!
Note
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
Watch a short video about removing an employee.
If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.
To remove an employee:
Within an hour - or after they leave the current Office 365 page they are on - they will be prompted to sign in again. (An access token is good for an hour, so the timeline depends on how much time is left on that token and whether they navigate out of their current webpage.)
CAVEAT: If the user is in Outlook on the web, just clicking around in their mailbox, they may not be kicked out immediately. As soon as they select a different tile, such as OneDrive, or refresh their browser, the sign out is initiated.
To use PowerShell to sign out a user immediately, see Revoke-AzureADUserAllRefreshToken cmdlet.
For more information about how long it takes to get someone out of email, see What you need to know about terminating an employee's email session.
Overview of all the steps to remove an employee and secure data
A question we often get is, 'What should I do to protect data when an employee leaves the organization?' This article explains how to block access to Office 365 and the steps you should take to secure your data.
Note
If you are a global administrator you can delete the employee, forward their email, choose what to do with their OneDrive content using the new guided experience. For more information, see Global admin: Delete a user. However, we recommend completing all of the additional steps listed here to ensure the employee doesn't have access to your company's data.
Here's a quick overview. Each step is explained in detail in this article.
Save the contents of a former employee's mailbox
There are two ways you can save the contents of the former employee's mailbox:
Forward a former employee's email to another employee or convert to a shared mailbox
In this step, you assign the former employee's email address to another employee, or convert the user's mailbox to a shared mailbox that you've created.
Important
If you're setting up email forwarding or a shared mailbox, at the end, don't delete the former employee's account. The account needs to be there to anchor the email forwarding or shared mailbox.
Note
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
Wipe and block a former employee's mobile device
If your former employee had a organization phone, you can use the Exchange admin center to wipe and block that device so that all organization data is removed from the device and it can no longer connect to Office 365.
Deactivate Microsoft Office 365 Mac Version
Block a former employee's access to Office 365 data
Important
Blocking an account can take up to 24 hours to take effect. If you need to immediately prevent a user's sign-in access, you should reset their password and then initiate a one-time event that will sign them out of Office 365 sessions across all devices. See Sign out now!
Note
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
Block a former employee's access to email (Exchange Online)
If you have Office 365 email as part of your Office 365 subscription, you need to log in to the Exchange admin center to follow these steps to block your former employee from accessing their email.
Remove and delete the Office 365 license from a former employee
So you don't continue paying for a license after someone leaves your organization, you need to remove their Office 365 license and then delete it from your subscription. If you choose not to delete the license from your subscription, you can assign it to another user.
When you remove the license, all that user's data is held for 30 days. You can access the data, or restore the account if the user comes back. After 30 days, all the user's data (except for documents stored on SharePoint Online) is deleted permanently from Office 365 and can't be recovered.
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
Deactivate Microsoft Office 365 Mac Requirements
To reduce the number of licenses you're paying for until you hire another person, do the following:
When you add another person to your business, you'll be prompted to buy a license at the same time, with just one step!
For more information about managing user licenses for Office 365 for business, see Assign licenses to users in Office 365 for business, and Remove licenses from users in Office 365 for business.
How the deleted employee account affects Skype for Business
When you remove a user's license from Office 365, the PSTN calling number associated with the user will be released. You can assign it to another user.
If the user belongs to a queue group, they will no longer be a viable target of the call queue agents. So, we recommend also removing the user from the groups associated with the call queue.
Delete a former employee's user account
After you've saved and accessed all the former employee's user data, you can delete the former employee's account.
Don't delete the account if you've set up email forwarding or converted it to a shared mailbox. Both need the account to anchor the forwarding or shared mailbox.
Note
If you're not using the new Microsoft 365 admin center, you can turn it on by selecting the Try the new admin center toggle located at the top of the Home page.
When you delete a user, the account becomes inactive for approximately 30 days. You have until then to restore the account before it is permanently deleted.
Does your organization use Active Directory?
If your organization synchronizes user accounts to Office 365 from a local Active Directory environment, you must delete and restore those user accounts in your local Active Directory service. You can't delete or restore them in Office 365.
Deactivate Microsoft Office 365 Mac Install
For instructions, see this article: Delete a User Account.
If you are using Azure Active Directory, see the Remove-MsolUser PowerShell cmdlet.
What you need to know about terminating an employee's email session
Here's information about how to get an employee out of email (Exchange).
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The above operations can be done in 3 places:
How to get fastest response for account terminationDeactivate Microsoft Office On Mac
Fastest: Use the Exchange admin center (use PowerShell) or Azure Active Directory admin center. In an on-premises environment, it can take several hours to sync the change through DirSync.
Deactivate Microsoft Office 365 Account
Fastest for a user with presence on-premises and in the Exchange Datacenter: Terminate the session using Azure Active Directory admin center/Exchange admin center AND make the change in the on-premises environment as well. Otherwise, the change in Azure Active Directory admin center/Exchange admin center will be overwritten by DirSync.
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